Council Meetings

Meeting dates

2023

• 19 September - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6:30pm
• 3 October - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 5:00pm (Joint Council Meeting between the City of Whittlesea, Hume City Council and Mitchell Shire)
• 12 October - Online Meeting - 10:00am (Additional Council Meeting)
• 17 October - Galada Community Centre 10A Forum Way, Epping - 7:30pm (Community forum to be held prior to meeting)
• 21 November - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6:30pm
• 19 December - Council Chamber, Council Offices, 25 Ferres Boulevard, South Morang - 6:30pm

Meeting agendas and minutes

• Agendas are available Thursday afternoon prior to the meeting.
• Minutes are available from 10am the Monday after the Council Meeting.

Live stream

You can now see how decisions are made by watching our Council Meetings live on YouTube.

You can turn on closed captions by clicking the “CC” icon at the bottom of the YouTube videos.

You'll also be able to view the meeting the next day as the link will remain on our website for at least a year.

*Read the disclaimer

Governance Rules

The Governance Rules of the City of Whittlesea are made in accordance with section 60 of the Local Government Act 2020.

These Rules determine the way in which Council will:

• Make decisions:
  • in the best interest of the City of Whittlesea community;
  • fairly and on the merits of the question;
  • in a way that ensures any person whose rights will be directly affected by a decision will be entitled to communicate their views and have their interests considered;
• Elect its Mayor and Deputy Mayor;
• Conduct Meetings of Council and Delegated Committees;
• Give notice of Meetings and record and make available Meeting records (Minutes and livestreamed Meetings);
• Be informed in its decision making through community engagement, Advisory Committees and Administrator/Councillor areas of responsibility, and Council Officer Reports;
• Require the disclosure and management of conflicts of interest.

These Rules also include:

• Rules for the conduct of Council and Councillors during Election Periods, through the Election Period Policy; and
• An overview of alignment of the Governance Rules within Council’s democratic and corporate governance.

Council’s Governance Rules were updated on 10 May 2023.

Asking questions at Council Meetings

Residents and ratepayers of the City of Whittlesea have the opportunity to submit questions ahead of a scheduled Council Meeting. 

Council is committed to ensuring that all residents and ratepayers can contribute to Council’s democratic process so if you are unable to provide your question in writing and/or in English and would like to make alternate arrangements, please call our Governance Team before a Council Meeting on 9217 2170 to discuss other ways to submit your question.

You are not required to attend the Council Meeting for your question to be read out and a response provided at the meeting.

Please note, a maximum of one question per person, can be submitted per meeting.

You are to submit your question online or using the downloadable forms below and emailing civic.administration@whittlesea.vic.gov.au.

Priority will be given to questions or statements that relate to matters that relate to agenda items (including speaking to a Petition or Joint Letter) and those submitted prior to 5pm the day prior to the Council Meeting.

You will receive a written response following the meeting if:

• your question is submitted after 5pm the day before the Scheduled Council Meeting;
• the matter does not fall within the responsibility of Council; or
• your question is materially the same or similar to a question asked in the past 6 months.

Please find a link to our Frequently Asked Questions.

Attending Council Meetings

Any member of the public can attend Council Meetings to hear what is going on. 

The meetings involve decision-making on topics including:

• Town planning
• The construction of community facilities
• Community services
• A range of policies that guide the City's actions.

Council Meeting procedures

You can find information about how Whittlesea Council is governed in our Governance Rules and the Common Seal and Conduct at Meetings Local Law 2020. The Governance Rules were updated on 10 May 2023.

These documents regulate:

• procedures and meeting processes for Scheduled Council Meetings, Additional Council Meetings, and Delegated Committee Meetings; 
• use of the Council Common Seal; and
• offence provisions relating to disorderly conduct at meetings and misuse of the Council Common Seal.