Kindergarten applications

When to apply

  • Applications for all kindergartens open on 1 February each year, one year before three-year-old program attendance and two years before four-year-old kindergarten attendance.

  • Apply by 30 June in the year before your child attends kindergarten to be considered in the first round offers. Any applications received after this date will be accepted and processed later in the year.

Apply for a kindergarten place

There are four ways to submit your child's kindergarten application.

Online

Step 1.Choose a kinder

Select three kindergartens you'd like your child to attend and rank them.

If you're applying for both three and four-year-old kindergarten, you'll need to choose a program for both years.

To find a kindergarten program:

Step 2.Gather your documents

You'll need to provide the following details and documents as part of your application:

  • proof of child's birth (a copy of birth certificate or passport)
  • proof of your current address (your driver's licence, rates notice or utility bill. The name must match the details on application)
  • if applicable, a copy of your Health Care Card, eligible concession or refugee or asylum seeker visa.

Step 3.If you don't live in the City of Whittlesea

If you're submitting an application and you don't live in the Council area, you can provide:

  • proof of primary childcare, education or employment within the City of Whittlesea to prove connection
  • a signed Statutory Declaration if you don't have the above proof
  • a copy of your refugee or asylum seeker visa if applicable, to allow for priority access.

Step 4.Apply at our online portal

Apply for three and four-year-old kindergarten via our online Kindergarten Portal.

Apply now

Step 5.Wait for a placement offer

Kindergarten placement offers will be made via email or mail starting in the months of July and August in the year before your child is due to attend. Offers will continue to be made after this time as new applications are processed and other vacancies become available. We do try to offer your preferred kindergarten placement, however due to demand this is not always possible.

Step 6.Respond to your placement offer

Respond online using the kindergarten parent web portal.

Enter your child's:

  • Name
  • Date of birth
  • Kindergarten Application ID (from your offer letter).

If you don't have your Application ID, email keo@whittlesea.vic.gov.au

Step 7.Wait to be contacted by the kindergarten

You'll be contacted by the kindergarten management about session times and fees.

Under the 'No Jab, No Play' legislation you will need to provide documentation regarding immunisation directly to the kindergarten to confirm your child’s enrolment.

Email

Step 1.Choose a kinder

Select three kindergartens you'd like your child to attend and rank them.

If you're applying for both three and four-year-old kindergarten, you'll need to choose a program for both years.

To find a kindergarten program:

Step 2.Gather your documents

You'll need to provide the following details and documents as part of your application:

  • proof of child's birth (a copy of birth certificate or passport)
  • proof of your current address (your driver's licence, rates notice or utility bill. The name must match the details on application)
  • if applicable, a copy of your Health Care Card, eligible concession or refugee or asylum seeker visa.

Step 3.Get an application form

Download an application form

Kindergarten application form - Word format(DOC, 244KB)

Kindergarten application form - PDF format(PDF, 362KB)

Hard copy application forms are also available from:

  • kindergartens
  • Maternal and Child Health centres
  • community activity centres
  • our offices at 25 Ferres Boulevard, South Morang.

Step 4.If you don't live in the City of Whittlesea

If you're submitting an application and you don't live in the Council area, you can provide:

  • proof of primary childcare, education or employment within the City of Whittlesea to prove connection
  • a signed Statutory Declaration if you don't have the above proof
  • a copy of your refugee or asylum seeker visa if applicable, to allow for priority access.

Step 5.Apply via email

Email your completed application form and supporting documents to keo@whittlesea.vic.gov.au.

Step 6.Wait for a placement offer

Kindergarten placement offers will be made via email or mail starting in the months of July and August in the year before your child is due to attend. Offers will continue to be made after this time as new applications are processed and other vacancies become available. We do try to offer your preferred kindergarten placement, however due to demand this is not always possible.

Step 7.Confirm your placement offer

Respond by email to keo@whittlesea.vic.gov.au.

Step 8.Wait to be contacted by the kindergarten

You'll be contacted by the kindergarten management about session times and fees.

Under the 'No Jab, No Play' legislation you will need to provide documentation regarding immunisation directly to the kindergarten to confirm your child’s enrolment.

Post

Step 1.Choose a kinder

Select three kindergartens you'd like your child to attend and rank them.

If you're applying for both three and four-year-old kindergarten, you'll need to choose a program for both years.

To find a kindergarten program:

Step 2.Gather your documents

You'll need to provide the following details and documents as part of your application:

  • proof of child's birth (a copy of birth certificate or passport)
  • proof of your current address (your driver's licence, rates notice or utility bill. The name must match the details on application)
  • if applicable, a copy of your Health Care Card, eligible concession or refugee or asylum seeker visa.

Step 3.Get an application form

Download an application form

Kindergarten application form - Word format(DOC, 244KB)

Kindergarten application form - PDF format(PDF, 362KB)

Hard copy application forms are also available from:

  • kindergartens
  • Maternal and Child Health centres
  • community activity centres
  • our offices at 25 Ferres Boulevard, South Morang.

Step 4.If you don't live in the City of Whittlesea

If you're submitting an application and you don't live in the Council area, you can provide:

  • proof of primary childcare, education or employment within the City of Whittlesea to prove connection
  • a signed Statutory Declaration if you don't have the above proof
  • a copy of your refugee or asylum seeker visa if applicable, to allow for priority access.

Step 5.Apply via mail

Post your completed application form and supporting documents to:

Kindergarten Team
City of Whittlesea
Locked Bay 1
Bundoora MDC, VIC 3083

Step 6.Wait for a placement offer

Kindergarten placement offers will be made via email or mail starting in the months of July and August in the year before your child is due to attend. Offers will continue to be made after this time as new applications are processed and other vacancies become available. We do try to offer your preferred kindergarten placement, however due to demand this is not always possible.

Step 7.Confirm your placement offer

Respond by mail to the same address you applied to.

Step 8.Wait to be contacted by the kindergarten

You'll be contacted by the kindergarten management about session times and fees.

Under the 'No Jab, No Play' legislation you will need to provide documentation regarding immunisation directly to the kindergarten to confirm your child’s enrolment.

In person

Step 1.Choose a kinder

Select three kindergartens you'd like your child to attend and rank them.

If you're applying for both three and four-year-old kindergarten, you'll need to choose a program for both years.

To find a kindergarten program:

Step 2.Gather your documents

You'll need to provide the following details and documents as part of your application:

  • proof of child's birth (a copy of birth certificate or passport)
  • proof of your current address (your driver's licence, rates notice or utility bill. The name must match the details on application)
  • if applicable, a copy of your Health Care Card, eligible concession or refugee or asylum seeker visa.

Step 3.Get an application form

Download an application form

Kindergarten application form - Word format(DOC, 244KB)

Kindergarten application form - PDF format(PDF, 362KB)

Hard copy application forms are also available from:

  • kindergartens
  • Maternal and Child Health centres
  • community activity centres
  • our offices at 25 Ferres Boulevard, South Morang.

Step 4.If you don't live in the City of Whittlesea

If you're submitting an application and you don't live in the Council area, you can provide:

  • proof of primary childcare, education or employment within the City of Whittlesea to prove connection
  • a signed Statutory Declaration if you don't have the above proof
  • a copy of your refugee or asylum seeker visa if applicable, to allow for priority access.

Step 5.Submit your application in person

Hand-deliver your completed application form and supporting documents to:

Council Office 
25 Ferres Boulevard
South Morang

Step 6.Wait for a placement offer

Kindergarten placement offers will be made via email or mail starting in the months of July and August in the year before your child is due to attend. Offers will continue to be made after this time as new applications are processed and other vacancies become available. We do try to offer your preferred kindergarten placement, however due to demand this is not always possible.

Step 7.Confirm your placement offer

Respond in person by visiting the Council Office.

Step 8.Wait to be contacted by the kindergarten

You'll be contacted by the kindergarten management about session times and fees.

Under the 'No Jab, No Play' legislation you will need to provide documentation regarding immunisation directly to the kindergarten to confirm your child’s enrolment.

Get help to fill in your application form

Come to one of our help sessions for support in completing your kindergarten application. 

Interpreters are available to support families from non-English speaking backgrounds.

Thursday 12 September

Bringing up Kids Expo
10am - 1pm
Thomastown Library
52 Main Street
Thomastown

Please contact us if you have any questions.

Kindergarten department
Phone: 03 9217 2170
Email: keo@whittlesea.vic.gov.au

You can also contact the Interpreting Service 131 450.

Change, cancel or defer an application

You can change, cancel or defer your kindergarten application in the following ways.

Online via the Kindergarten Portal

If you made your application using the online portal, you can login and change, cancel or defer the application instantly.

You will need your child's application identification number, which is on the letters you should have received. 

Log in to the Kindergarten Portal

Contact us

You can email or call the Kindergarten department to request a change or to cancel your child's application.

Phone: 03 9217 2170
Email: keo@whittlesea.vic.gov.au

Deferring your child's place

You can defer your child's application to the following year, but you can only do this before they start attending kindergarten.

 

Placement offers: Frequently asked questions

How are applications processed?

Applications are processed according to the priority of access guidelines set by the Department of Education.

Beyond these priorities, offers are made according to the date of application and other locally agreed criteria such as how close you live to the kindergarten or any connections you might have to the service.

What if we don't get a place at the kindergarten we want?

You may choose to stay on a waiting list instead of accepting an alternative kindergarten placement. Places may become available later at your preferred kindergarten due to deferments, cancellations and changes of preferences made by other families.

Contact Us

Phone

03 9217 2170

Email

keo@whittlesea.vic.gov.au

Location

Council offices
25 Ferres Boulevard
South Morang
3752
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